Wedding supplier

You’ve Booked Your Wedding Suppliers! Now What’s Next?

The start of your wedding planning journey is very exciting. You pull together your guest list, settle on a theme, and you’ve booked your venue and suppliers for your wedding day. But what’s next?

Suppliers will require decisions about your wedding day around the month before your wedding. It doesn’t mean you should relax on your wedding planning. The last thing you will want in the month or so before your special day, is feeling like you have so much left to do. There are things you can be doing now that will ease that stress and I have created a list of things you can get straight to work on.

Menu Choices

Book a tasting and select your menu options. You will need these for the invitations, and will help you with the planning of your wedding day. Why? Because if you decide an afternoon tea as your wedding breakfast instead of a three course plated meal, you will have a shorter service time. And if you decide sharing over plated service, you will need to consider round tables instead of a trestle set up.

Invitations & Website

Get your invites out early. People take bear time to bring those back, but if you can get your invites back in good time before the wedding you can confirm your menu choices, dietary requirements and final numbers with your suppliers in advance of your wedding day. Create a wedding website as well. You can add key information about local accommodation and travel advice so guests can book early. They have few excuses not to come if you have given them ample of warning.

Say Yes to the Dress!

If you haven’t already, look at dresses! You will need a lot of time in the lead up to your wedding to try on options and also allow time for alterations. The dress style will also be a leading factor in a lot of your wedding design decisions. The earlier you can get a dress confirmed, the earlier you can make key decisions

Other Attire

Don’t forget to look at bridesmaid dresses, suits and all the accessories that come with the bridal party outfits. Especially if you want something seasonal for you wedding day, you will need to look a year in advance to ensure you get the opportunity to look around and get affordable options. If not, you will find that you have to wait until the season of your wedding to purchase the remaining attire. That can be slightly stressful!


Invitations have been sent, but what other stationery items do you need? Seating plan, welcome sign, timeline for the day, menus, place names, signs, table numbers? To be honest, this can be quite hard to decide early on as you are often waiting on invitations to be returned before you can finalise what you need. But if you can get an idea of what you need, make a note so it is easy to request when the time comes.

Hair & Make-up Trials

Pull together 2-3 hair and make-up styles that you like and get your hair and make up trial booked in together on a night you know you have something planned. This will allow you to test the styles in photos and how they last throughout the evening.


Flowers – Research the type of flowers you like and decide what you need. Buttonholes, corsages, bouquets, centrepieces, statement pieces etc. Write a list and gather photos of designs. Then book in your florist meeting to run through your preferences in detail. Flowers do not typically get ordered until the month of the wedding, so you will have time to change your mind if you need to.

Cake Flavours & Design

Find out what flavours your cake artist can offer and order some samples for you and your fiancé to try. Pick your favourite (or favourites if you are having more than one!) and confirm. Share your mood board with your cake artist so you can see the style of your wedding and the colour scheme. This will help them to create a masterpiece in keeping with your theme.


Deciding, hiring and buying decor is one of those ‘bitty’ tasks. You need to think about chair covers or sashes, chair ties, table linen / runners, centrepieces, guestbook, decorations for the ceremony, favors on the tables and so on. The list is LONG! Create your list early and start purchasing, or confirming those items as soon as possible. If you leave it too close to the wedding you will worry you have forgotten something, and the need to do it last minute will lay heavy on your mind – not what you want!

Music Preferences

Prelude, processional, signing the register, recessional and first dance song specifically. It can be hard to decide songs that are meaningful for you both as well as fitting for the occasion. Start listening to options early and make a note of your favourites. If you can make a decision early, fantastic! Send them over to the DJ or musician. That’s another thing ticked off. You can also use the time to create playlists during the drinks reception, wedding breakfast and specific song requests for the evening.

Photobooth Backdrop & Design

Photobooth’s will request your options for a backdrop and the design for the print outs. Take a look on their website and confirm your choices with them. A 5 minute job which is one less thing to think about.

List of Photos

What photos must be captured on your wedding day? Father of Bride first look? Family photo? Couple photos on the beach? Make a list and share with your photographer.

Just because you made your decisions early doesn’t mean you can’t change your mind. Check when your suppliers need final confirmation and make a note in your diary to go through all the decisions you made and re-confirm. At this point it will be much easier as it will likely only be a few tweaks.

Top Tip – Make a note of your decisions when you make them so you can easily refer back later on in the wedding planning process. Trust me – searching endless emails or recalling information from a telephone call you had 6 months ago will only give you extra wedmin to do.

Wedding coming up soon and you’ve left the above too late? Don’t worry! I can help. My On-The-Day Wedding Coordinator package will cover most of those things. I will be able to take over all your supplier communication 4-6 weeks before your wedding and be the sole person you come to with any wedding related questions. In my package I identify what final bits need confirming to reduce your Wedmin and answer logistically questions about the venue to suppliers on your behalf leaving you to focus on yourself and enjoying your time in the lead up to your special day.

Photo Credits:

Concept, Styling & Coordination – Kept Weddings with Laura, Photographer – Melanie Barnfield Photography, Venue – Polhawn Fort, Videographer – Luna Media Video, Hair Stylist – Bridal Hair by Rhian , Cake Artist – Claire’s Sweet Temptations, Make-up Artist – Lashed by Nat, Wedding Dress – Amica Bridal Boutique, Jewellery & Wedding Rings – Isabella Day Goldsmith, Bridal Bouquet – Flower La VitaStationery – Kept Weddings with Laura

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